By-Laws

BY-LAWS

Article I: Name and Objectives

Section 1. The name of the Club shall be The Badgerland Basset Hound Club.

Section 2. The objectives of the Club shall be to:

(a) Encourage and promote quality in the breeding of purebred Basset Hounds and to do all things possible to bring their natural qualities to perfection;

(b) Urge members and breeders to accept the standard of the breed as approved by the American Kennel Club as the only standard of excellence by which Basset Hounds shall be judged;

(c) Protect and advance the interests of the breed by encouraging sportsmanlike competition at conformation dog shows, obedience trials, field trials, and agility trials;

(d) Conduct sanctioned and licensed specialty shows, obedience trials, and/or field trials under the rules and regulations of the American Kennel Club.

Section 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.

Section 4. The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.

 

Article II: Membership

Section 1. Eligibility. There shall be 4 types of membership open to all persons who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club.

Type

Age (years)

# Votes

Hold office?

Participate on committees?

Single

> 18

1

Yes

Yes

Family

> 18

2

Yes

Yes

Associate

Single

> 10

0

No

Yesa

Associate

Family

>18

0

No

Yes

 

aAn adult guardian (> 18 years old), who is a voting member of the Club, will have voting responsibility for an associate member <18 years old participating on a committee.

Criteria to retain voting membership:

1.Members must attend a minimum of half of the general membership meetings per calendar year.

2.Members must participate in at least one non-meeting club event per calendar year. For example, join a committee or assist with set up and/or clean-up for a specialty show.

If these criteria are not met in a particular calendar year, membership eligibility will be limited to an Associate (non-voting) membership only in the succeeding calendar year. Whether or not a member has fulfilled membership criteria will be voted upon by the Board of Directors. Members can regain voting eligibility in a subsequent calendar year by complying with the criteria above.

Section 2. Dues. The Board of Directors shall set the annual membership dues on a yearly basis. Dues are payable on or before the 1st day of February of each year. No member may vote whose dues are not paid for the current year. While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of members in its immediate area.

Section 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the constitution and bylaws and the rules of The American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues payment for the current year.

All applications are to be filed with the Secretary. The Secretary will send an electronic copy of the application form to the Board of Directors to obtain a vote. The Secretary will communicate the result of the vote to the Membership Committee Chair, who will communicate the result to the applicant. Applicants for membership who have been rejected by the Club may not reapply within six months after such rejection.

 

Section 4. Termination of Membership. Memberships may be terminated:

(a) By resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Obligations other than dues are considered a debt to the Club and must be paid in full prior to resignation.

(b) By lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the first day of the fiscal year; however, the Board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.

(c) By expulsion. A membership may be terminated by expulsion as provided in Article VI of these bylaws.

Section 5. General Membership Meetings. Two (2) regular meetings of the membership shall be held annually. One meeting will be held in January and another will be held in fall, the exact dates, times and locations to be determined by the Board of Directors. Election of officers and board will occur at the January meeting. Approval of the annual budget will occur at the fall meeting.

Board

Section 6. Special Club Meetings. Special meetings may be called by the President at the President's discretion, and shall be called by the President on written request of five (5) or more voting Members in good standing. Requests and calls for such meetings must state the purpose of the meeting.BoardBoard

Section 7. Notice and Quorum. Notice of each such meeting shall be emailed by the Secretary to the membership at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20 percent of the voting members in good standing.

Section 8. Voting. Each member in good standing, with voting memberships, whose dues are paid for the current year shall be entitled to vote. Proxy voting will not be permitted at any club meeting or election.

 

Article III Board of Directors

Section 1. General Powers. The business and affairs of the Club shall be managed by its Board of Directors. The Board shall meet the balance of the approved annual budget and any modifications to the balance will be approved by the general membership.

 

Section 2. Composition and Tenure. The Board shall be comprised of the officers and 3 other persons, all of whom shall be members in good standing and all of whom shall be elected for two-year terms at the club's annual meeting and shall serve until their successors are elected. The club's officers, consisting of the President, Vice President, Secretary and Treasurer, shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.

(a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.

(b) The Vice President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity.

(c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club; have charge of the correspondence, notify members of meetings, keep a roll of the members of the Club with their contact information and participation in club meetings and activities, and carry out such other duties as are prescribed in these bylaws.

(d) The Treasurer shall collect and receive all moneys due or belonging to the Club. Moneys shall be deposited in a bank designated by the Board, in the name of the Club. The books shall at all times be open to inspection by the Board and a report shall be given at every meeting on the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. During the month of November, the Treasurer shall send to each member a statement of dues for the ensuing year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine. The Treasurer is responsible for convening a budget committee, with members that have been assigned by the Board, to prepare an operating budget for the coming year to be presented to the Board prior to the fall general membership meeting.

(e) The offices of Secretary and Treasurer may be held by the same person.

 

Section 3. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a special Board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the Board.

Section 4. Board Meetings. A minimum of four meetings of the Board of Directors shall take place within the greater Milwaukee area, at a time, date and place scheduled by the President. Additional regular meetings shall be scheduled by the Board of Directors. Special meetings of the Board of Directors may be called by or at the request of the President, the Secretary, or any three (3) Directors.

Section 5. Notice and Quorum. Notice of each such meeting shall be emailed by the Secretary at least five days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.

Section 6. Additional Action by the Board. Any action required to be taken at a meeting of the Board of Directors, or any other action which may be taken at a meeting of the Board of Directors, may be accomplished alternatively if the question(s) to be voted upon is/are sent by the President or Secretary to all Directors by regular or electronic mail at least seventy-two (72) hours prior to the date a response and/or vote is requested from the Directors to the President or Secretary; the response and/or vote of the Directors may be submitted to the President or Secretary by regular or electronic mail. The definition for quorum for standard meetings applies also to this additional action.

 

Article IV: The Club Year, Annual Meeting, Elections

Section 1. Club Year. The Club's fiscal year shall begin on the first day of January and end on the last day of December.

 

The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

Section 2. Annual Meeting. The annual meeting shall be held in the month of January, at which officers and directors for the upcoming year shall be elected. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.

Section 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidate for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.

Section 4. Nominations. No person may be a candidate in a club election who has not been nominated. The Board shall select a Nominating Committee consisting of three members, not more than one of whom may be a member of the Board. The Secretary shall immediately notify the committee members and alternates of their selection, by email, within 1 week of their selection. The Board shall name a chairman for the committee and it shall be such person's duty to communicate with the committee to coordinate and select nominees.

(a) The committee shall send an email invitation to the Club membership to accept nominations. The committee shall nominate at least one candidate for each office and positions on the Board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.

(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least 30 days prior to the January meeting distribute the slate of nominees by email to Club membership.

(c) Additional nominations may be made by the membership by filing written nominations with the Secretary, not less than five (5) days before the date of the January meeting, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the nominator shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position, except that the same person may hold the offices of Secretary and Treasurer, as described in Article III Section 2e.

(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

 

Article V: Committees

Section 1. The Board may each year appoint standing committees to advance the work of the Club in such matters as dog shows, obedience trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.

Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.

 

Article VI: Discipline

Section 1. Suspension. Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.

Section 2. Charges. Any member may prefer charges against a member for alleged misconduct detrimental to the best interests of the Club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $20.00, which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct detrimental to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be detrimental to the best interests of the Club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

Section 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the upcoming Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, it’s finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.

Section 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.

 

Article VII: Amendments

Section 1. Amendments to the constitution and bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.

Section 2. The constitution and bylaws may be amended by a 2/3 vote of those members present and voting at any regular or special meeting called for that purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

 

Article VIII: Dissolution

Section 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.

 

Article IX: Order of Business

Section 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Roll Call

Minutes of last general membership meeting

Report of President

Report of Vice President

Report of Secretary

Report of Treasurer

Reports of committees

Election of officers and Board (at annual meeting)

Unfinished business

New business

Adjournment

 

Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

Reading of minutes of last Board meeting

Report of President

Report of Vice President

Report of Secretary

Report of Treasurer

Reports of committees

Election of new members (if applicable)

Unfinished business

New business

Adjournment

 

Article X: Parliamentary Authority

Section 1. The rules contained in the current edition of "Robert's Rules of Order, Newly Revised," shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt.